CLUES Pictures Feature

How to Prepare, Upload, and Display Your Picture in CLUES

 

Important Information:

Once you have uploaded the picture, you will need to wait about 15 minutes before you can display your picture in CLUES

Allow 20 - 30 minutes to complete the process of preparing and uploading your picture to CLUES.

 

Preparing your picture for upload (using Microsoft Office 2000)

Preparing your picture for upload (using Paint in Windows 7)

Uploading Your Picture to CLUES

Display Your Picture in CLUES

 

Preparing your picture for upload using Microsoft Office 2000

 

Pictures must meet the following requirements:

 

 

1.     Open MS Photo Editor.

 

a.     Click ‘Start > Programs > Microsoft Office > Microsoft Office Tools > Microsoft Photo Editor’.

 

 

2.     Open the picture to be uploaded.

 

a.     Click ‘File > Open’.

 

b.     Use ‘Look in:’ to browse to the folder that contains your picture.

 

c.     Select your picture.

 

d.     Click ‘Open’.

 

3.     Crop your picture if you wish.

 

a.     Note the status bar at the bottom of Photo Editor.  If the picture is square (width and height pixel count are the same, for example W,H:  500,500), go to Step 4. Resize your picture.

 

 

b.     Click the ‘Select tool’  .

 

c.     Click on your picture to select it.

 

d.     Hold down the mouse button and drag the dashed square to frame the area you want to use as your picture.

 

e.     Note the size of the framed area in the status bar.  You may need to maximize your screen to see it.  If the numbers are equal, the selection is square.

 

                                               i.          If the numbers are not equal, you can redraw your selection by using your mouse to move the bounding lines (the dashed square frame) while watching the picture size.  Both values should be greater than 100 and close to equal as possible.  Any difference between the values is acceptable but the closer the width and height are to equal the more square the picture will be.

 

1.     Moving the bounding lines:

 

a.     To move one side of the selection's bounding outline, move the pointer over the sizing handle on that side until the pointer changes to a double-headed arrow, and then click and drag the handle.

 

b.     To change the height and width simultaneously, move the pointer over the corner handle until the pointer changes to a crosshair arrow, and then click and drag the corner.

 

f.      Once you are satisfied with the image contained in the framed area, create a new picture with the selected image.

 

                                               i.          Click ‘Edit > Copy’.

 

                                              ii.          Click ‘Edit > Paste as New Image’.

 



4.     Resize your original or cropped picture (if you chose to crop it).

 

a.     Click ‘Image > Resize’.

 

 

The Resize screen displays.

 

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b.     Change ‘Units:’ to Pixels.

 

c.     Uncheck ‘Allow distortion’ (if it is already checked).

 

d.     Check ‘Smooth’ (if available).

 

[$D5D9B3B0D7824B5.jpg]

 

e.     Increase or decrease width or height to get both measurements as close to 100x100 as possible.

 

f.      Click ‘OK’.

 

 

g.     To review your picture, click the ‘Zoom Control pull down’ and select 100%.  This is the true size of your picture.

 

5.     Save your picture.

 

a.     Click ‘File > Save As’.

 

 

b.     Use ‘Save in:’ to browse to the folder where you want to save your picture.  Be sure it is in a location you will remember.

 

c.     Use your Corporate Web Security ID or another name you will remember as the file name.

 

d.     Set ‘Save as type’ to .

 

e.     Click ‘Save’.

 

Preparing your picture for upload (using Paint in Windows 7)

 

Pictures must meet the following requirements:

 

    

1.     Open Paint.

 

a.     Click ‘Start > All Programs > Accessories > Paint’.

 

 

2.     Open the picture to be uploaded.

 

a.     Click the pulldown menu just below the save button

b.     Click ‘Open’

c.     Use the navigation on the left hand side to browse to the folder that contains your picture.

d.     Select your picture.

e.     Click ‘Open’.

 

3.     Crop your picture if you wish.

 

a.     Note the status bar at the bottom of Photo Editor.  If the picture is square (width and height pixel count are the same, for example 500 x 500 px), go to Step 4. Resize your picture.

 

 

 

b.     Click the ‘Select tool’  .

 

c.     Click on your picture to select it.

 

d.     Hold down the mouse button and drag the dashed square to frame the area you want to use as your picture.

 

e.     Note the size of the framed area in the status bar.  You may need to maximize your screen to see it.  If the numbers are equal, the selection is square.

 

                                               i.          If the numbers are not equal, you can undo your selection by clicking the ‘Undo’ button next to the ‘Save’ button.  Then use the steps above to select a portion of your picture again while watching the picture size.  Both values should be greater than 100 and close to equal as possible.  Any difference between the values is acceptable but the closer the width and height are to equal the more square the picture will be.

 

 

f.      Once you are satisfied with the image contained in the framed area, click ‘Crop’.

 

 



4.     Resize your original or cropped picture (if you chose to crop it).

 

a.     Click ‘Resize’.

 

 

The Resize screen displays.

 

 

b.     Change ‘By:’ to Pixels.

 

c.     Check ‘Maintain Aspect Ratio’ (if it is unchecked).

 

 

 

d.     Increase or decrease width or height to get both measurements as close to 100x100 as possible.  Changing one value may automatically calculate the other and you will not be allowed to change it.  If your picture is not square, change the larger dimension to 100 and let the other dimension be automatically calculated.

 

e.     Click ‘OK’.

 

 

f.      To review your picture, click the ‘View’ tab and the ‘100%’ button next to the ‘Zoom Out’ button.  This is the true size of your picture.

 

5.     Save your picture.

 

a.     Click the pulldown menu just below the save button

 

 

 

b.     Select ‘Save As’, then click ‘JPEG picture’.

 

 

 

c.     Use the navigation on the left hand side to browse to the folder to save your picture.  Be sure it is in a location you will remember.

 

d.     Use your Corporate Web Security ID or another name you will remember as the file name.

 

e.     Make sure ‘Save as type’ is set to .

 

f.      Click ‘Save.’

 

 

 

Uploading your picture to CLUES

 

NOTE:  Completing this process will replace any existing uploaded picture.

 

 

1.     From the ‘Manage My Uploaded Picture’ page, click ‘Upload New Picture/Replace Uploaded Picture’ link.

 

2.     Click ‘Browse’ to open the ‘Choose File’ screen.

 

 

3.     Use ‘Look In:’ to find the picture you edited and saved in the previous steps.

 

4.     Select the picture to be uploaded and click ‘Open’.

 

 

5.     Make certain that you have read and understand the Terms of Use agreement.

 

6.     If you agree with the terms, check the box in ‘Step 3’ on the screen.  If you do not agree, click the ‘Cancel Upload Operation’ button to end the operation.  Your picture will not be uploaded.

 

7.     Click ‘Upload Picture for Display in CLUES’ to upload your picture.

 

 

The ‘Picture Uploaded Successfully’ confirmation screen displays.

 

8.     Click ‘Close’ to return to the Picture Manager page.

 

Displaying your Picture in CLUES

 

After about 15 minutes, your uploaded picture should appear in My Available Picture(s).  If it does not, please submit a ticket to the helpdesk.

 

 

Displaying or Not Displaying your picture in CLUES:

 

1.     To Display your picture in CLUES:

 

a.     Under the ‘Choose A Picture Option’ section, choose the radio button below the available picture you wish to display in CLUES

 

b.     Under the ‘Choose a Display Option’ section, select the option ‘Yes – Display My Picture In CLUES’.

 

2.     To Not Display your picture in CLUES/remove a displayed picture:

 

a.     In the ‘Choose a Display Option’ section, ensure the ‘No – Do Not Display My Picture In CLUES’ option is selected.

 

3.     Click ‘Submit’ to commit your changes.

 

4.     Click ‘Cancel’ to cancel any changes you have made.

 

5.     This will return you to the Self-Service screen and the ‘My Displayed Picture’ section will reflect any changes you have made.

 

6.     You may continue to make changes to your Self Service information and click ‘Submit’ to commit those changes.  If you do not wish to make any further changes, you may exit the window and return to CLUES.